HOW TO GET WORK DONE WHILE TRAVELING
I travel quite a bit for work which means traveling on company time, during business hours, and with a long list of things to do. These tasks are often time-sensitive and related to the purpose of the trip itself, so I can't afford to kick back, even in transit. Over the years, I've developed some tricks to help me be productive in less-than-ideal settings because that's the trade-off for being a digital nomad!
ABC - ALWAYS BE CHARGING
A colleague who traveled constantly gave me this advice. The catchy way they phrased it stuck and now I never take my battery life for granted. When I'm near an outlet, I make sure I'm charging up any devices that are below 60%. Plug everything in overnight so you're operating at 100% in the morning. I bring a backup battery, either the one built into my Away suitcase or one of these heavy-duty ones by Hello Nomad. When I'm in an airport, I seek the outlets, but these can be a pretty hot commodity, so I try not to monopolize them with more than one device at a time.
That's when bringing your own traveler's extension cable can be an awesome idea. If you're traveling abroad, don't forget all the adapters you might need. I use a basic adapter for most of my devices, except for my Macbook and iPhone, for which I have the actual Apple European and UK plugs.
CUT OUT THE NOISE
If you're easily distracted, working in an airport, airplane, train, or station might seem nearly impossible. I understand because I'm one of those people! That's why I force myself to block out the outside world as much as possible by facing a wall and choosing a quiet, low-traffic place to work with fewer visual interruptions. I also wear noise-canceling headphones on the plane. Mine are Beats, but there are other brands that do a good job and have great battery life. Just remember to recharge them! One caveat with headphones is if you're waiting for airport announcements. Make sure you don't miss it if they change your gate or page you over the PA system. I always track my flight using the airline app, so I get a notification on my Apple Watch when boarding is starting.
PAY FOR WIFI
Is paying for airport wifi worth it? Should you pay for wifi on the plane? Sometimes! Airports are getting better and better at providing free wifi, but there are still lots of places where you have to pay for it. You can choose to pay for the upgrade or try and find a restaurant or lounge that has wifi included. If you're on a flight that has wifi, pay for the upgrade so you're connected during your entire flight. Or, if you can't, make sure you set yourself up for offline work. Download the files you need, turn on Google offline editing, and save local copies of your work if you often work in the cloud (hello, that's me). I constantly get targeted by brands selling wifi keys or portable hubs, but I'm not that familiar with them, so I can't speak to their quality.
GO TO THE LOUNGE OR BUSINESS CENTRE
If you're trying to be productive while traveling for work, act as a business class passenger and visit a lounge. Lounge access is a solution to the problems of wifi, quiet, and outlets (and food!). You can join a lounge network and get free passes and discounted entry fees, or pay per visit at full price. Sometimes, the price is worth it if you're considering buying food and a wifi pass anyway. I'm a member of the Priority Pass network and love having a little oasis to recharge (in every sense of the word), eat some food, and send some emails.
UPGRADE YOUR TOOLS
When I changed jobs about 12 months ago, I was given a smaller, lighter laptop to replace the 15-inch MacBook I'd been lugging around. Having a lighter laptop made all the difference. When I'm moving from airport to airplane, to hotel, I am usually fine with my laptop on my knees, table, or tray (although plane trays are at such an odd height for me, sadly). However, if I have a particularly long layover or I'm in a coffee shop or coworking space for the day, I have a Bluetooth keyboard and mouse and a laptop stands so I'm set up for a more comfortable work session. Make sure you have a good travel bag for carrying your laptop, either a backpack or a tote.
I try to be strategic about the tasks that I leave for travel days. Sometimes urgent things come up, but if I have any control over the situation, I like to leave copyediting, catching up on emails, and reading dev briefs for travel days. I'll do the online things in the airport and because emails are shorter tasks, I don't mind being interrupted by announcements or gate changes.
For offline work, being trapped in a plane is a blessing in disguise and allows me to deep dive into something detailed. I try to schedule meetings outside of travel days as much as possible, but if I have to take a call, I always warn my colleagues I'll be keeping it brief. They understand and fill me in on meetings I miss. If you're really not able to get work done while traveling, maybe choose evening flights instead and take advantage of the trip to catch up on sleep or a book you're reading to impress your boss.
What about you? Any tips for getting work done on the go?
Guest post by CapsuleSuitcase
See the collection of work and travel backpacks
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